H-1B Registration Process and Required Information

Planning your H-1B registration can feel like executing a carefully laid-out plan — one mistake and everything could fall apart. Unlike dramatic twists, the consequences here are career-defining. What information is needed for H-1B registration? The answer goes beyond basic forms. 

From employer and applicant details to job specifics and legal documents, every element plays a role. Employers need to provide their business name, FEIN, and job-related information, while applicants must submit personal details, passport information, and current visa status. Job descriptions, SOC codes, and salary expectations also need careful documentation.

A well-prepared registration increases your chances of success. While the process may seem daunting, breaking it down step by step can make it manageable. Up next, we’ll dive into the specifics of employer information and why getting it right is crucial. Let’s get started and set your H-1B journey on the right track.

 

 

Key Information Needed from Employers

When submitting an H-1B registration, employers must provide detailed information to establish their credibility as sponsors. Here’s a comprehensive breakdown of what’s required:

• Full Legal Name of the Company: This should match official business documents.
• Employer Identification Number (EIN): A unique tax ID issued by the IRS.
• NAICS Code: The North American Industry Classification System (NAICS) code classifies the company’s industry.
• Company Address: Provide the primary business address where operations are conducted.
• Authorized Signatory Contact Details: Include the name, title, phone number, and email of the person signing on behalf of the company.
• Year of Incorporation: This shows how long the company has been operational.
• Number of Full-Time Employees: Accurately report the current number of employees to reflect company size.
• Gross and Net Annual Income: Disclosing financial data demonstrates the company’s ability to support foreign employees.

Providing accurate information is essential to avoid delays or denials. Employers should also ensure that supporting documents match the registration data. Any discrepancies can raise red flags during the review process.

Once this information is gathered, employers can confidently proceed with the registration. Up next, we’ll cover the necessary details H-1B applicants need to submit.

Also Read: Changing H-1B Status to Marriage Green Card: A Simple Path

Essential Information from Applicants

Accuracy matters, and even minor mistakes can result in application delays or denials. Here’s what you’ll need to provide:

• Full Legal Name: Must match the name on your passport.
• Date of Birth, Country of Birth, and Citizenship: Confirm your identity and nationality.
• Passport Details: Include the passport number, issue date, and expiration date.
• Current Immigration Status: If you’re already in the U.S., state your visa type.
• I-94 and SEVIS Number: Provide these if you’re on a student or other non-immigrant visa.
• U.S. and Foreign Addresses: Your current U.S. address and your permanent address abroad.
• Highest Educational Qualification: Include your degree, field of study, and the institution’s name.

Submitting incomplete or inaccurate information can backfire. Think of it like a suspense thriller — one wrong move, and the consequences spiral. But unlike those dramatic plots, your H-1B fate shouldn’t be left to chance.

Contact the Law Offices of Sweta Khandelwal to avoid any missteps. Our team will meticulously review your documents, ensuring your application is accurate and ready for submission. Don’t risk a real-life plot twist — get expert guidance today.

 

 

Checklist for Job Position Details for H-1B Process

When filing for an H-1B visa, employers must provide accurate details about the job position. This information helps USCIS verify whether the role qualifies as a specialty occupation and if the offered salary meets prevailing wage standards. Here’s a comprehensive checklist:

• Job Title: A clear and relevant title aligned with industry norms.
• SOC Code and Occupation Title: The Standard Occupational Classification (SOC) code categorizes the position.
• Job Duties and Responsibilities: Provide detailed tasks to justify the specialty nature of the role.
• Worksite Address(es): List all locations where the employee will perform duties.
• Salary and Pay Frequency: State the offered wage, pay frequency, and confirm it meets wage requirements.
• Employment Period: Include the start and end dates for the employment.
• Full-Time or Part-Time Status: Specify the hours and employment status.
• Education and Experience Requirements: Mention the minimum qualifications necessary for the role.
• Special Skills or Licenses: List certifications or specific expertise required.

Incorrect or vague information can lead to delays or denials. But your H-1B journey doesn’t have to be a cliffhanger.

Also Read: What to Do After H-1B Employment Termination

Required Supporting Documents for H-1B Registration Process

For the H-1B visa process, gathering supporting documents is essential for a smooth application. Here’s a detailed list of what’s typically required:

Primary Documents:

• Form I-129: This petition form officially requests an H-1B visa for the applicant.
• Labor Condition Application (LCA): Certified by the Department of Labor, it ensures fair wages and working conditions.
• Educational Credentials: Degree certificates, transcripts, and evaluation reports are necessary, especially if the degree was earned outside the U.S.

Immigration and Travel Records:

• U.S. Visa History: Previous visa applications, statuses, and copies of any approved or denied petitions.
• Travel Records: Dates of all past U.S. entries and exits. Form I-94 is commonly used for this purpose.
• H-1B Cap Details: If the applicant was previously counted under the H-1B cap, proof must be provided.
• USCIS Receipt Numbers: From previous applications to verify history and case progress.
• Requests for Evidence (RFEs) or Denials: Copies of any prior H-1B petition issues are needed.

Additional Documentation:

• U.S. Master’s Degree Status: If applicable, a diploma and transcripts proving the completion of a U.S. master’s degree or higher.

Attorney Representation (If Applicable):

• Form G-28: This designates an attorney to represent the applicant.
• Attorney’s Contact Information: Including their law firm name, address, phone number, state bar number, and licensing details.

H-1B applications involve extensive documentation. To avoid unnecessary stress, reach out to Sweta Khandelwal. Our legal team will carefully review your documents, guide you through any complications, and ensure your petition meets USCIS requirements.

Information Required for H-1B Cap-Subject Petition

When filing your H-1B cap-subject petition, having a complete set of documents is essential to avoid delays. Here’s a detailed checklist:

1. Educational Documents

• Copies of your 10th and 12th-grade certificates
• Bachelor’s, Master’s, or PhD degree certificates (with marks sheets)
• U.S. university transcripts and degree award certificates
• Education evaluation report (if your degree is not from a U.S. institution)

2. Identification Documents

• Complete passport copy (all pages)
• Form I-20 (if graduated from a U.S. university)
• Form I-94 (electronic or physical copy, if residing in the U.S.)
• Driver’s license or state ID (if applicable)
• Social Security card copy (if applicable)

3. Employment and Experience Documents

• Updated resume
• Experience letters from previous employers
• Performance evaluations or work reports (if applicable)
• Copies of past W2 tax forms (if applicable)

4. Additional Documents for F-1 OPT/STEM OPT Holders

• OPT and/or STEM OPT card copies
• Latest I-20 displaying OPT authorization
• I-94 copy showing student status
• Recent pay stubs for OPT employment verification
• Form I-983 (for STEM OPT applicants) 

Also Read: Transition from F-1 to H-1B: Understanding Cap-Gap Extension and Travel Options

H-1B Registration Process

The H-1B registration process is a critical gateway for foreign professionals seeking employment in the U.S. Each year, U.S. Citizenship and Immigration Services (USCIS) opens an initial registration period, typically in March. During this phase, employers electronically submit details about their company and the prospective employee. The process requires accurate information, including the applicant’s educational qualifications and job-related details. If applications exceed the annual cap, a random selection process, or lottery, is conducted.

Selected applicants proceed with the formal H-1B petition, submitting Form I-129 and supporting documentation. Employers must also obtain a certified Labor Condition Application (LCA) from the Department of Labor. Proper documentation, including evidence of qualifications and work experience, strengthens the petition. Employers and applicants must stay informed of deadlines and policy changes to maximize their chances of success.

Seeking legal assistance from Sweta Khandelwal can minimize errors and ensure compliance with regulations. Given the competitive nature of the H-1B visa, careful planning and accurate submissions are crucial. 

H-1B Registration Process Fees and Cost

Understanding the costs associated with H-1B registration is crucial for employers planning to sponsor foreign workers. The process involves several fees, each serving a specific purpose. Here’s a detailed breakdown:

1. Registration Fee
   Every applicant must pay a $215 registration fee. This is non-refundable and mandatory for participating in the annual H-1B lottery.
2. Basic Filing Fee
   Once selected in the lottery, the employer files Form I-129, which has a $780 fee. This is the core application fee for the petition.
3. Public Law 114-113 Fee
   For larger companies with 50 or more employees, where over 50% are on H-1B or L-1 visas, there’s an additional $4,000 fee. This applies to mitigate the use of foreign labor.
4. Premium Processing Fee (Optional)
   If faster case adjudication is necessary, employers can choose premium processing by paying a $2,805 fee. This guarantees a response within 15 calendar days.
5. Anti-Fraud Fee
   A $500 fee supports USCIS efforts in fraud detection. Employers filing an initial H-1B petition or changing employees are responsible for this payment.
6. ACWIA Education and Training Fee
   To fund educational initiatives for U.S. workers, the American Competitiveness and Workforce Improvement Act (ACWIA) requires a fee of $750 for companies with 1 to 25 employees or $1,500 for those with 26 or more employees.
7. Asylum Program Fee
   Supporting asylum processing, this fee ranges from $300 for smaller businesses to $600 for larger organizations.
8. Attorney Fees
   Legal representation isn’t mandatory, but employers often hire immigration attorneys. Fees vary based on case complexity.

Also Read: H-1B Visa Processing Time and Start Date after October 1

What Information is Needed for H-4 Visa for Dependents?

If you’re applying for an H-1B visa and have dependents (spouse or children), they may apply for an H-4 visa. Here’s what they’ll need:

• Personal Documents: Copies of passports, birth certificates for children, and marriage certificates for spouses.
• Immigration Documents: Copies of their current visa, Form I-94 (if applicable), and previous visa stamps.
• Form I-539: For extending or changing nonimmigrant status. This form must be signed and submitted with a fee payable to the Department of Homeland Security (DHS).
• Form I-765: If your dependent wants employment authorization, they’ll need to submit this form with the relevant fee.
• Biometric Services Fee: Each dependent must pay a biometric fee for fingerprinting and photographs.

Submitting complete and accurate documents is crucial. For legal support and to avoid mistakes, Contact The Law Offices of Sweta Khandelwal. Our experienced attorneys can help you prepare your H-1B petition efficiently.

FAQs

• What are the H-1B visa requirements?
  To qualify for an H-1B visa, applicants must have a U.S. job offer in a specialty occupation requiring theoretical or technical expertise. A bachelor’s degree or higher in the relevant field is generally necessary. Employers must file Form I-129, Petition for a Nonimmigrant Worker, and obtain a certified Labor Condition Application (LCA) from the Department of Labor.
  

• What documents are required for H-1B Lottery registration?
  For H-1B lottery registration, applicants need a valid passport, educational qualifications, job offer details, and any prior U.S. immigration history. Employers must provide their business information, including the Employer Identification Number (EIN), while employees submit academic transcripts, resumes, and certifications.
  

• When is the H-1B registration for 2025?
  For the Fiscal Year 2025 H-1B cap season, U.S. Citizenship and Immigration Services (USCIS) opened the initial registration period at noon Eastern on March 6, 2024, which was originally scheduled to close at noon Eastern on March 22, 2024. However, due to a temporary system outage, USCIS extended the registration deadline to noon Eastern on March 25, 2024.

Prospective petitioners and their representatives were required to use a USCIS online account to register each beneficiary electronically and pay the associated registration fee within this specified period.

• How can I register for the H-1B lottery in 2025?
  Employers must first create a USCIS account and submit the necessary details about the applicant through the online system during the registration window. After the random selection process, selected applicants can proceed with the H-1B petition filing.
  

• How does the electronic registration process work?
  The H-1B electronic registration process involves employers submitting basic information about their company and the applicant. A $215 fee is required for each registration. If selected, the applicant’s employer can proceed with filing Form I-129.
  

• Will there be an H-1B registration for 2026?
  Yes, H-1B registration for 2026 is expected to follow a similar timeline, opening in March 2025. Employers and applicants should stay informed about USCIS announcements for specific dates and requirements.

 

 

Conclusion

To conclude your H-1B registration process, it’s essential to approach each step with careful planning and attention to detail. Ensuring accurate documentation, timely submission, and compliance with legal requirements is crucial for a successful application. Partnering with a knowledgeable immigration attorney can streamline the process, minimizing the risk of errors and delays. Legal professionals provide personalized advice, addressing unique circumstances and guiding applicants through complex regulations. 

For expert assistance, consider consulting The Law Offices of Sweta Khandelwal. Our team offers dedicated support, ensuring your application stands the best chance of approval. Whether you have questions about documentation, eligibility, or any step of the process, Sweta Khandelwal can provide clarity and confidence. Don’t hesitate to Contact the Law Offices of Sweta Khandelwal to navigate your H-1B journey effectively and enhance your prospects of success.

Disclaimer

Please note that the prices listed for visa services are estimates and may vary in real-time. We recommend consulting the official government websites or other authoritative resources for the most up-to-date pricing information. These estimates do not constitute a guarantee of costs, and fees may change without notice.